Tennessee Education Association

Great Public Schools for All Students

            

Effective Meetings



Keep these guidelines for effective meetings in mind:




  • Plan each meeting with your officers, executive committee, and UniServ coordinator.



  • Begin and end at the announced time.



  • Hold the meeting in an appropriate facility (i.e. size, furniture arrangement, central location) to the purpose of the meeting.



  • Consider serving light refreshments.



  • Distribute a printed agenda, in advance if possible.



  • Conduct business meetings using parliamentary procedure.



  • State the purpose of the meeting at its beginning.



  • Keep the meeting moving, presiding confidently and enthusiastically.



  • Make sure everyone who has responsibilities during the meeting is well-prepared and knows what is expected.



  • Speak clearly and ask participants to speak clearly, using a microphone if necessary.



  • Listen with respect and appreciation to all ideas, drawing out diverse opinions.



  • Allow only one participant to speak at a time, limiting private conversations among participants.



  • Avoid talking to individuals while presiding.



  • Call attention to unresolved questions for further study or action by the body.



  • Don't argue with a speaker. Provide factual information to speakers when asked.



  • Know when to conclude a meeting, at or before the announced time. If additional meeting(s) are necessary to conclude the business, schedule them before the meeting adjourns.