The jobs section provides descriptions and applications for any TEA employment opportunities that may be available and links to other job opportunities in the education field.
Jobs with TEA:
Controller and Business Manager: Open until filled
The Tennessee Education Association (TEA) is seeking qualified applicants for the position of Controller. The candidate who fills this position will be responsible for managing all financial and administrative activities of TEA. The activities include accounting and financial reporting, audit preparation, regulatory compliance cash management, and payroll and employee benefits. This position will also manage all membership records as well as be responsible for the collection of member dues and remittance of payments to national and local affiliates.
The Controller is a direct report to the Executive Director and will work collaboratively with Executive Management and the TEA Board of Directors by providing timely reporting, logistical, and data support to ensure that Executive Management is informed of all issues affecting the Business Office and TEA.
This Controller will need to reside in or near the Nashville area and must have a valid driver’s license and reliable transportation. In this managerial leadership position candidates must be willing to travel both in and out of state and be available to work evenings and weekends.
Excellent analytical skills, attention to detail, organizational skills, punctuality and above average attendance are essential. The successful candidate must have a flexible approach for enabling organizational change and an aptitude for problem-solving along with the capacity to successfully engage with members and affiliates. The candidate must be committed to the principle of progress through collective action and will use the position to support efforts to strengthen the organization’s membership and policy agenda.
Essential Job Functions
- Supervise a staff of four to six.
- Be responsible for all accounting, cash management, auditing, and financial reporting functions of TEA.
- Maintain TEA membership dues records, manage the collection of dues, and facilitate dues payments from local associations to TEA and NEA.
- Provide financial and other information to Executive Management and the TEA Board of Directors.
- Identify opportunities for, and potential risks to, TEA.
- Be responsible for processing payroll and administering TEA’s employee benefit programs, which include a defined benefit pension plan, a 401K plan, medical insurance, and other benefits.
- Develop and provide monthly membership reports for Executive Management and the TEA Board of Directors.
- Reconcile all membership dues payments received on a monthly basis.
- Prepare and deposit all EFT, cash and credit card deposits on a monthly basis.
- Correspond with members on routine matters.
- Manage TEA’s Dues Rebate Program.
- Participate in the annual budget process by working with Executive Management in budget preparation and budget vs actual variance analysis during the year.
- Provide quarterly financial position statements and reports for Executive Management.
- Provide training and support for local association treasurers and staff.
- File all regulatory filings in a timely manner to include TEA’s real property, federal and state taxes, and personal property returns.
- Monitor TEA’s cash and investment position. Make wire transfers and perform other Treasury functions as directed by the Executive Director or Assistant Executive Directors.
- Administer TEA’s staff pension plan to include working with active and terminated/retired employees in understanding and obtaining benefits, and the actuary on compliance matters and benefit calculations.
- Administer vendor agreements and serve as the management contact and liaison with TEA’s vendors, including vendors that provide services to maintain TEA’s physical plant and property.
- Administer TEA’s lease agreements with third parties.
- Provide collective bargaining support to the Executive Management team during negotiations.
- Perform other duties as assigned by the Executive Director or his designee.
- Certified Public Accountant (CPA) license, Certified Management Accountant (CMA), or equivalent.
- Strong written and verbal communication skills
- Minimum of seven (7) years of progressive experience in accounting with an extensive knowledge of financial reporting, budget preparation, regulatory compliance, and payroll and benefits administration.
- Ability to solve problems independently and make sound decisions.
- Ability to assess changing organizational needs and troubleshoot issues as they arise.
- Experience leading a team to reach organizational objectives.
- Advanced skills in the use of MS-Office (i.e. Word, Excel, PowerPoint, Access and Outlook) tools.
- Demonstrated ability to evaluate business processes in order to identify needs and areas for improvement for achieving organizational objectives.
- Demonstrated ability to develop standard operating procedures and write documentation needed to implement them.
- Ability to present complex financial information to an audience with varying levels of technical understanding.
- Strong organization skills demonstrated by the ability to manage staff while overseeing multiple projects simultaneously with an ability to follow through and meet deadlines.
- MBA or higher degree.
- Experience with PeopleSoft.
- Demonstrated experience in broad administrative and general office management.
- Successful experience working in a non-profit and/or union environment.
TEA is prepared to offer a generous and competitive salary (commensurate with experience and qualifications). Excellent fringe benefits package including full family health insurance; dental, vision and life insurance; retirement and leave package.
Application Procedure Candidates who wish to apply may do so by submitting an application and resume to Executive Director, Terrance J. Gibson by emailing Jessica Holmes. Applications may be completed and submitted online or sent to the attention of Jessica Holmes. Questions about the application process may be sent to Jessica Holmes or the applicant can call TEA and ask for Jessica Holmes at 615-242-8392.
Administrative Assistant to Executive Director: Open until filled
Employment Date: As soon as possible, following the interview process.
Salary/Benefits: TEA is prepared to offer a generous and competitive salary (commensurate with experience and qualifications). Excellent fringe benefits package including full family health insurance; dental, pension, vision and life insurance; retirement and leave package.
The Tennessee Education Association: TEA is the state's largest professional organization representing elementary and secondary teachers, school administrators, education support professionals, higher education faculty, and students preparing to become teachers. The mission of TEA is to promote, advance and protect public education, the education profession, and the rights and interests of our members.
The Position: The candidate who fills this position will be responsible for performing advanced, diversified administrative duties requiring the exercise of discretion and independent judgment with respect to the general business operations of TEA.
The Administrative Assistant is a direct report to the Executive Director and will work collaboratively with Executive Management and the TEA President by serving as the central point of contact and for the planning and coordination of the Executive Director’s activities, creating win-win situations for direct access to the Director’s time and office, including preparation of relevant meeting documents and briefing materials. This is a demanding and fast paced environment requiring the Associate to be persistent and politically astute in working with TEA’s Board of Directors, local affiliates as well as executive level people in external agencies. The successful candidate will need to reside in or near the Nashville area and must have a valid driver’s license and reliable transportation.
Essential Job Functions:
- Lead and implement project coordination and event planning.
- Lead the development and implementation of internal business systems and office management procedures.
- Assist with the coordination, support, planning, protocols and operations of the TEA and NEA Representative Assemblies.
- Research and prepare data to create operational documents for review and presentation by the board of directors, committees, and executives.
- Perform special projects and assignments for Executive Director and President as requested.
- Negotiate with vendors and enter into contracts on behalf of TEA as assigned.
- Efficiently prepare and edit inbound and outbound communications including databases, expense reports, confidential correspondences, managing email, phone messages, and hard copy mail.
- Conduct clerical duties, including filing, office management, creating conference agendas, preparing documents and presentations and internal information and platforms.
- Provide secretarial assistance to the president and executive director for activities related to TEA standing committees and commissions.
- Maintain and monitor updates of the TEA Board Policy manual, Administrative Policies, TEA Calendar of Events and bargaining unit negotiated agreements.
- Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements of the Executive Director, governance, and staff as requested.
- Monitor and assist executive management and Board of Directors with the timely completion and submission of documents relevant to TEA operations.
- Manage visitors to the office and resolves routine and complex inquiries.
- Possess and maintain a positive demeanor regardless of changing work conditions.
- Represent the TEA president and
executive director to both members and -- at times -- the public.
- Other duties as assigned by the executive director or his designee.
- Requires 5+ years experience as an administrative assistant with associate/bachelor degree or 8-10 years experience as executive assistant or a comparable position without a degree.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms and able to type a minimum of 50 words per minute.
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and elected officials.
- Expert level written and verbal communication skills.
- Proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player, with the ability to be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Proven ability to be innovative in work processes and solving unique problems.
- Four-year college degree is preferred
- 2+ years administrative support experience at an executive level
- Ability to create graphs in MS Office products
Candidates who wish to apply may do so by submitting an application and resume to Executive Director, Terrance J. Gibson by emailing Jessica Holmes. Questions about the application process may be sent to Jessica Holmes or the applicant can call TEA and ask for Jessica Holmes at 615-242-8392.
TEA is an equal opportunity employer and encourages women, members of ethnic minority groups and adults with disabilities to apply.
NEA Affiliate Job Postings
Please click here to view job postings with NEA.
Please click here to view job postings with other NEA state affiliates.
Jobs for Professional Educators: